Google Sheets is a cloud-based spreadsheet application that helps with online data organization, storage, and analysis. Sometimes, you need to export your data from Google Sheets. When you are working offline, backing up your files, sharing reports with others, or using the data in a database or Excel application. You can export your data in a variety of easy ways, including Excel (.xlsx), PDF, CSV, and more. In this article, we will learn step-by-step methods to export data from Google Sheets.
Export Google Sheets to Excel
Google Sheets is a great tool for online collaboration. Professionals, students, and organizations need to export data from Google Sheets to Excel. When you want to share your project with someone who uses Microsoft Office, you need to export your Google Sheets data to Microsoft Excel. Follow these steps to export your spreadsheet to Excel. xlsx file type.
➤ Open your Google Sheets file.
➤ Click File > Download > Microsoft Excel(.xlsx)
➤ The Entire sheet with other files will be downloaded as an Excel file on your computer. You can open it in Microsoft Excel.
Export Google Sheet to PDF
When you need to share your spreadsheet for reports or invoices, you need to export your sheet in a PDF format. By exporting your Google Sheet as a PDF, you can easily send or display it while maintaining formatting and layout. This is particularly helpful when working with structured datasets.
➤ Open your Google Sheets file.
➤ Click File > Download > PDF Document (.pdf).
➤ Set your print settings according to your preference and click the Export button to export the sheet as a PDF file. It will save on your computer.
Make a CSV File from Google Sheets
CSV(Comma-Separated Values) files are used in Database administration, software development. Data can be stored and transferred using CSV files. Data is stored in CSV files as plain text, with commas separating the columns and each line denoting a row. In a CSV file, basic data will be included without any formatting, formulas or graphics. With a few clicks, you can quickly make a CSV file in Google Sheets.
➤ Open your Google Sheets file.
➤ Click File > Download > Comma-separated values (.csv).
➤ The CSV file will be downloaded to your computer as a .csv file.
Export Chart as Image in Google Sheets
Exporting the chart as an image allows you to use your visual data wherever you need it. You can export the chart as a picture for use in emails, reports, presentations, and papers and then use that PNG format in a presentation or share the entire spreadsheet.
➤ Click on the chart in Google Sheets, and you will see three vertical dots in the chart.
➤ Click Download chart > PNG image(.png)
➤ The chart will be downloaded to your computer as a .png file.
Frequently Asked Questions:
How can I use my phone to export a Google Sheet to Excel?
In the mobile version of Google Sheets, click the menu with three dots. Select Excel (.xlsx) under Share & export > Save as. The file will either be saved to Google Drive or your device.
Can I get the same formatting after exporting the file?
When exporting to PDF and Excel, formatting is maintained. But CSV files just contain basic data and lose all formatting.
Concluding Words
Exporting data from Google Sheets is a simple process. It only takes a few clicks to convert an Excel file. You can use this exported file offline, as a PDF for report submission, or a CSV file for another program. You don’t have to worry about losing your formatting or formulas after exporting the file. All the formatting will remain the same except for the CSV file. Now you know how to export Google Sheets to Excel, PDF, CSV, chart as an image. If you don’t understand anything or get stuck in any step, please share the problems in the comment section.